Job Details
Reporting to the Finance Director, the Purchase Ledger Clerk is fully accountable for the whole purchase ledger process, from purchase orders through to invoices and reconciliation.
Applications from suitably qualified ex-military personnel (Royal Air Force, Royal Navy, British Army, Royal Marines) will relevant for this position but other qualified candidates are encouraged to apply.
Duties include matching and coding invoices, preparing and running BACS payments and reconciling supplier statements. The Purchase Ledger Clerk will work independently but will be a part of the finance team. The role is to provide a professional and efficient service to the finance function, monitoring how much is owed at all times and providing accurate financial information to the Finance Director as needed.
Key responsibilities:
- Matching, checking and coding invoices
- Matching PO’s/delivery notes to purchase invoices
- Making payments via BACS and cheques
- Processing staff expenses
- Processing credit card expenses
- Setting up of new supplier accounts and maintaining existing account details
- Reconciliation of supplier statements
- Bank reconciliation
- Filing invoices
- Month end reports
- Being first point of contact for all relevant enquiries
- Maintaining strong relationships with suppliers
- Reviewing systems and processes and making improvements where necessary
- Working to weekly and monthly deadlines
- Helping sales ledger; entering receipts and emailing of monthly debtor invoices and statements; ensuring client database is up to date; entering new accounts and amending addresses; processing customer orders;
- Responsible for purchase ledger during the annual audit
Office duties:
- Food ordering
- Refreshments for meetings
Essential Qualifications & Experience
- Excellent communication skills
- Solid team working skills
- Self-disciplined and efficient, with a flexible and proactive nature
- Experienced in Excel and Microsoft office packages
- Knowledge of software packages such as SAGE and BACS
- Ability to work to deadlines
- Must have experience in purchase ledger
- Time required 9am – 1pm/2pm
Interested applicants will be expected to complete and return by email a simple application form to which CVs must be pasted.
This job is no longer available for new applications.
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