Job Details
The Company and the Role:
The Company is a global temporary facility builder, and integrated FM and Logistics provider. They operate in a number of environments but within the UK their work tends to focus on providing support services to large engineering and construction projects.
The company has recently won a contract to build a number of temporary buildings, including Offices, Canteens, Welfare facilities, Medical room, Warehouses and a Training facility, in support of a major construction and engineering project in the Waterside area of Southampton.
It is now urgently seeking applications for the position of Administration Supervisor.
This is a key position and the company is looking to appoint a person quickly before the likely start date for the project which is around mid - July
The position will last for around 36 months.
Key Features of the Role:
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers and you will be part of the project management team.
Answer and direct phone calls organise and schedule appointments.
Utilise your experience as an Administration Supervisor to plan meetings take detailed minutes and assist in the preparation of regularly scheduled reports.
Write and distribute email, correspondence memos, letters, faxes and forms.
Develop and maintain a filing system ,update and maintain office policies and procedures, order office supplies and research new deals and suppliers.
Book travel arrangements and submit and reconcile expense reports and provide general support to visitors.
Follow Hazard elimination program (HELP)
On the completion of phase of the construction, the role of the Administration Supervisor duties will widen to cover the administration of the compound site, which will encompass facilities such as restaurant, housekeeping and transport.
Knowledge and Skills Required:
Ideally be an accomplished Administrator with knowledge of office management systems and procedures.
Experience in a petrochemical construction environment and knowledge of legislation (e.g. OSHA/EPA) and procedures would be ideal.
Excellent attention to detail and problem-solving skills with strong organizational skills and the ability to multi-task
Ideally you will have a valid CCNSG passport or relevant document and be able to follow safety rules as assigned by the Company. If no CCNSG you will be required to undertake a 2 day course as part of your induction to gain the certificate.
Proficient in MS Office Word and Excel.
What’s on Offer?
£25,200 per annum (Possibly more for an exceptional candidate) + benefits
Applicants Please Note:
Do not apply for this vacancy unless you are an experienced Administration Supervisor.
For UK based roles, in line with the requirements of the UK Asylum and Immigration Act 1996, all applicants must either be eligible to live and work in the UK or must obtain permits to work in the UK prior to making an application. Documented evidence of eligibility will be required from candidates as part of the recruitment process.
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