Job Details

Job Ref :
Job Title :
YPP Contract and Claims Administrator 
Job Category :
General |  
Posted :
30/11/2017 12:21:42 
Company Name :
Prospects Services 
Location :
Benefits :
26 days holiday per annum 
Salary :
£18000 - £22000 per annum + 26 days holiday per annum 
Security :
Description :

Contract and Claims Administrator (Youth Promise Plus - YPP)

Prospects West Midlands

Job Purpose

To ensure all claims are processed contractually and undertake contract Administration tasks, where appropriate on the YPP Contract.



Line Manager

Job Category

Senior Claims Administrator

Child and Adults Workforce: any position that involves working/volunteering with children and adults.

DBS Disclosure


To comply with and understand Prospects safe guarding policy and procedures and take action as appropriate in relation to children and vulnerable groups regarding matters of safety, protection and wellbeing.

Prospects is committed to promoting equality of opportunity, valuing diversity and eliminating discrimination, as a core value.

Job Description

* Monitor and track outcomes and expenditure on a regular basis. Ensure all supporting evidence from delivery partners is defrayed and submitted on a timely basis and contractually compliant.
* Follow up discrepancies where delivery partners have not followed the correct process or submitted accurate information
* Assist Quality & Compliance Co-ordinator in devising processes and procedures and ensure they are embedded in the claims process
* Collate MI information and update database
* Undertake Administration tasks as and when required
* Support Supply Chain Manager to provide training to delivery partners
* Keep appropriate logs of MI data and expenditure for Audit and reconciliation purposes
* Ensure all evidence for claims is filed centrally and is easily accessible for External Audit purposes
* Support in preparing for external audits and participate in any contract Review and Audit Meetings
* Ensure all logs are kept up to date
* Report any findings/discrepancies and recommendations to Contract Manager
* Work in collaboration with the Quality and Compliance Co-ordinator and Prospects Finance in producing timely and detailed reports for senior managers on ESF spend and allocation
* Ensure all outcomes for each applicant are recorded for audit and compliance purposes
* To undertake any additional tasks as directed by your line manager

Person Specification

* Experience of preparing ESF/EU claims in a similar role is an advantage.
* Ability to understand and source data.
* An understanding of government/EU funded contracts e.g. ESF is an advantage.
* Good written and verbal communication skills.
* Prepared to travel within the Birmingham area
* Able to balance and respond appropriately to the sometimes competing demands from colleagues
* Good organisational skills including record keeping, establishing and using effective administrative systems
* Able to prioritise, plan and organise own work to meet deadlines and targets
* Competent in the use of ICT systems and packages - particularly MS Dynamics CRM and Excel
* Education level at or above minimum level 3 or relevant sector experience
* Willing to undertake professional training to maintain standards
* An understanding of and commitment to promoting equality and diversity
* Undertake such duties as may be required commensurate with the level of responsibility and nature of the job in discussion with your line manager.
* The post holder may be required to undertake occasional evening and weekend work.

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